Account Groups is used to create classified financial statements. You can define account groups to aggregate multiple accounts into one group. For example, the most common classifications used within a classified balance sheet are:
- Current assets
- Long-term investments
- Fixed assets (or Property, Plant, and Equipment)
- Intangible assets
- Other assets
- Current liabilities
- Long-term liabilities
- Shareholders' equity
To define account groups, find the menu item Report Groups under the menu General Ledger.
In this page, you will define groups for each of your account types (Asset, Expense, Liabilities, Owner's Equity, and Revenue). For each of the account types, you would also need to specify how the groups are ordered. Drag a row (click, drag and drop using your mouse) representing an account group to the correct location on the list. Once the account groups are set up and correct ordering is applied, go to edit the chart of accounts under General Ledger, Charts of Accounts, Index. For each GL account, you can choose which account group to assign under the Report Group column. Any account not assigned to groups would appear on its own in financial reports.
Once groups are assigned to all your GL accounts, run any financial report to see the groups. Note that if you have customized any financial reports(by copying the default report and then edit), the new groups won't show up there. You have to manually add them.
The first time you run reports after assigning of groups would take a while as the system needs to re-generate the data structure required to display the new group assignments.