04. How to Create a New Supplier

A supplier is any party from which your company buys goods or services. In order to create a supplier, do as follows:

1. Find the top menu
2. Go to Bills / Suppliers / New
3. Enter your supplier's contact information.
   • You must complete the Company Name field or the Given Name / Surname fields. All other fields are optional. Some of the fields are for default settings related to your supplier. These fields will be completed automatically whenever you create Bills or Purchase Orders. These fields include:
     • GL Account
     • Payment Terms
     • Credit Limit
     • Adjustment -- use this to apply, say, a discount to line items as they're created.
     • Currency
4. Click the Create Supplier button.

Once a supplier has been created, you can begin to issue bills to that supplier.

 

Disqualifying a Supplier

From time to time, you might find it desirable to stop buying from a particular supplier. Perhaps a particular supplier provides unsatisfactory service or shoddy goods. VersAccounts allows you to designate a supplier as either Active or Inactive. The status of each supplier is shown on the supplier listing page.
You can deactivate or activate a supplier as follows:

1. Find the top menu
2. Go to Bills / Suppliers / List / [click on supplier's name]
3. For the Status field, choose Inactive from the drop-down list.
4. Click the Update Supplier button.

The supplier will no longer appear in the drop-down list of suppliers when you create Purchase Orders or Bills.