Dimension is a very versatile features in Versa Cloud ERP. It is used to create reportable segments on different type of reporting needs.
For example, different departments in the firm can be set up a dimension. When you enter bills, you would assign a bill to a department, this way, you can run reports and filter by a department.
Sales regions is another example of a dimension you can create. Assign the sales region dimension to invoices and then you can run report to see how you are doing in different regions.
You can create dimension in General Ledger, Dimensions. Give your dimension a name and then create the different options in it.
Once a dimension is created, you would need to tell the system where you want to use the dimensions. Do this under General Ledger, Dimension Assignments. The different data types that can have dimensions assigned is listed as rows and your dimensions are listed as columns.
Here are the data types: General Ledger, Bills, Bill Items, Budget,Customers,Dock,Fixed Assets,Invoices,Invoice Adjustments, Invoice Items, Orders, Order Items, Payment Disbursements, Payment Disbursement Lines, Price Policies, Products, BOM Builds, Projects, Quotes, Quote Items, Suppliers, Work Orders.
You would tell the system you want to assign dimensions to each of the data type by checking the corresponding checkboxes. The setting is auto saved as you check the checkboxes. Once you assign a dimension to a data type, next time you go to edit the record, you would need the dimension option as a new field to select. Make sure you select this field in order to get correct reporting later.
Below are some of the common usage for dimensions.
Using Dimension for Price Levels on Products
To set up multiple price levels for your products, you can create a dimension and call it Price Levels (or any other name you prefer). Specify the different price levels you have. Assign the dimension to Price Policies and Customers. Now you can load in price polices for the different price levels (Use the pricing import file to loading many prices). Go to each customer and assign them a price level so the system can pick up the correct prices for the customer when you are creating sales transactions.
Using Dimension to Track Projects
Create a project as a dimension and add the different projects as options. Assign dimensions to invoices and bills. (or invoice item and bill item for line level assignments). Run the income statement and then you can see the profitable of a project based on your invoice and bills.