User Manual: Settings Starter Guide

Welcome to Versa Cloud ERP! As part of your implementation journey, this Settings Starter Manual is designed to help you configure the essential system settings necessary to effectively begin implementing your ERP. Before diving into transactions or importing bulk data, it’s critical to establish a baseline setup that aligns with your business structure.

Please make selections based on your company's needs. Information on each setting can be viewed by hovering over the blue "i". 

Please Note: The selected settings below are just an example; your settings may differ. 

Versa Cloud ERP – Settings Starter Guide Checklist

The settings are available under Setup>Feature Settings. 

This checklist will walk you through the minimum required settings to begin implementing your Versa Cloud ERP system:

1. Sales Order

2. Outgoing SO Shipment

3. Invoices

4. Payment Receipt

5. Purchase Order

6. PO/RMA/Transfer Shipment Receipts
7. Bills

8. Payment Disbursement

9. eMailing

Sales Orders

Sales Order (SO) settings in Versa Cloud ERP offer extensive customization options to tailor the entire sales process. These settings control the appearance of SO documents with signature lines and the display of product details and shipment information. Automation features streamline workflows by allowing conversion to Purchase Orders, automatic quantity allocation, and automated email confirmations and shipment notices. Address handling is enhanced with options to restrict ship-to addresses and validate US addresses. Financial aspects are managed through settings for accruing estimated freight charges and selecting specific freight accounts. Furthermore, the system allows for blind shipping, editing historical orders, online payments, and the application of credit limits. At the item level, users can configure inventory availability details, past sales history display, project linking, adjustments, substitute products, and mandatory ship/delivery dates, along with price calculation views and the ability to create work orders directly from SO lines. Finally, the system provides flexibility in selecting multiple shipping facilities and defaulting new orders to draft mode, ensuring a highly adaptable sales order management experience.

1. Include Signature Lines on Sales Orders: When enabled, signature lines will appear at the bottom of the default Sales Order
2. Allow Conversion of Sales Orders to Purchase Orders: This setting will display a button on the sales order view that provides for converting the sales order into a corresponding Purchase Order
3. Copy the Ship-to address from the Sales Order to the Purchase Order when converting: Enabling this setting will copy the ship-to address from the sales order to the new purchase order when a PO is converted from a sales order.
4. Only Show Customer's Shipping Addresses on New Sales Order: By default, a Sales Order can be assigned any Ship-to address in the database. That is, it can be shipped to ANY PARTY in the database. Enabling this option will constrain the set of address to those explicitly related to the Bill-To Customer.
5. Accrue Estimate Freight Charge on Sales Orders: In Versa enabling this setting will allow a user to track your estimated freight costs in an accrual account for reconciliation later. Enter the estimate freight charge on Sales Order. Freight will be added to new invoice as orders are shipped and invoices created from Shipments.
6. Freight Account To Use for Order Shipments: With this enabled, users can pick the account used for freight on invoices when an invoice is generated from order shipments that contain freight charges
7. Freight Expense Account: Users can pick the expense account used for freight when a freight bill is entered against an order shipment
8. Allow Blind Shipping: When a user enables this setting, it will display the customer on the sales order as the shipper to support blind shipping.
9. Allow Editing of Historical Orders: A user will enable this when they want to allow editing of historical sales orders.
10. Allow Customers to Pay for Sales Orders Online: With this setting enabled, a user can allow customers to pay for Sales Orders online.
11. Automatically Allocate Quantity on Sales Orders: Enabling this setting will deduct quantity on pending sales orders from the quantity available on products by automatically allocating quantity on Sales Orders. The quantity chosen is based on the facility selected in the order.
12. Show Valid From and Till Date for Sales Orders: If a Sales Order is to have a term limit, activate this setting to allow specification of the valid dates on the Sales Order Page
13. Do Not Look Up Price Automatically on Sales Orders: The system will not look up the price for a product based on quantity and product selection in Sales Orders. Price must be manually entered
14. Allow Multiple Facilities to be Selected for Sales Orders: A user can choose more than one facility as the ship-from facility. Shipment can be made from any of the selected facilities.
15. Put New Sales Orders In Draft Mode Automatically: This setting is enabled for users when they want to mark a new sales order as a draft. In addition, to this the user would need to mark the order as complete before further processing of the sales order.
16. Auto Email confirmation for Sales Orders: An auto email confirmation for Sales Orders can only be enabled if this setting Put New Sales Orders in Draft Mode Automatically by default is on.
17. Validate Address When Sales Order Is Marked Ready From Draft (USA Address Only): The system will Validate a US based address when Sales Order is marked as ready.
18. Auto Email shipment notice when the Sales Order is shipped: Versa will Auto email a shipment notice when the Sales Order is shipped.
19. Validate Ship To Address On Sales Orders (USA Address Only): With this enabled users can Verify Ship to address on Sales Order to ensure accuracy (USA Address only).
20. Show Product Details on Sales Order Listing Page: This will show the product details on the Sales Order listing page.
21. Show Shipment Information On Sales Order Listing Page: When this setting is enabled, the tracking numbers associate with Shipment Packages can be searched on Sales Order listing page, Shipment listing page and invoice listing page. Other details about shipment is also available.
22. Email Approved Supplier When Sales Order is Received: If you do dropship or need to forward the Sales Order to your supplier, check this setting, and the SO will be sent automatically to the supplier using the supplier's email address.
23. Show Shipping Preference: Enter Shipping preference details with the order.
24. Show Delivery Routes On Sales Orders and Invoices: This setting enables the user to show the route field to enter the route an order will be delivered.
25. Enforce Credit Limit on New Sales Order: When a new Sales Order line is added or updated, check if this will bring the customer over their credit limit. Shipment pending invoices, customer deposit balance, and current AR balance are used in the credit check.
26. Show Shipping Rate Option Sales Order: This setting will look up shipping rates for an order on the sales order page and add a shipping charge to the Sales Order
27. Advanced Order Status: With this setting enabled, Versa lets the user create their own sales order status and track orders through their own workflow.

Sales Order Item Form

1. Inventory Availability Details: When entering Sales Order Items, show both Inventory levels and open sales order demand for the selected inventoried products.
2. Show Inventory Level Details: When entering a Sales Order item, show inventory levels for the selected inventoried products.
3. Allow Assignment of Facility and Allocation by Facility at Order Item: By default, Sales Order is assigned a single facility from which all products are to be shipped. Enabling this option will allow you to designate the shipping facility for each line item on a Sales Order. This setting Shop only completely allocated orders setting must be disabled if this setting is enabled.
4. Show # of Past Sales Order History: During entry of Sales Order items, the sales history of a product is shown when a product is chosen. The user can choose the number of previous sales they want to be listed.
5. Only Show In-Stock Products for Sales Orders: Restrict to only showing in-stock products when creating a new sales order.
6. Show Link to Project: Enabling this will show the users an option to link orders to a project
7. Show Adjustment Fields: This setting will show the adjustment fields on a Sales Order
8. Show Substitute Products: This setting will show substitutes for a currently selected product.
9. Make ship date mandatory on Order Item: This setting will make the Ship Date mandatory.
10. Make delivery date mandatory on Order Item: This setting will make the Delivery Date mandatory.
11. Show Markup and Cost for Price Calculation: Enabling this would display the cost and Markup fields for price calculations on the Sales order item form.
12. Show Margin and Cost for Price Calculation: Enabling this would display the cost and margin fields for price calculation on the sales order item form.
13. Show Work Order Field: This setting will allow a user to create a Work Order for a Sales Order line.
14. Create Work Order for Product with BOM Automatically: When a BOM product is placed on a sales order, check the work order option to create a new work order.
15. Show Tax Detail for Each Line Item: If an order line item has taxes, show the tax for each line item in the printed order. Tax totals are always shown at the bottom of the printed order.

Outgoing SO Shipments

Outgoing Sales Order (SO) Shipments settings within an ERP system allow businesses to configure and automate the processes involved in sending goods to customers. This encompasses a range of options, from defining shipping methods and carrier integrations to setting packaging preferences and generating shipping documents.

1. Fill Sales Orders from any Facility: With Setting enabled, Versa enables businesses to fulfill orders from any of the facilities. This is regardless of the facility assigned to the Sales Order.
2. Ship Only Allocated Orders: This setting makes sure that all the line items on the Sales Order are allocated before they can be shipped. Allocation can be only done on one facility indicated on the Sales order Header. If the user wants to be able to allocate from multiple facilities, the setting for ‘ Allow Assignment of Facility at Order Item’ needs to be turned on
3. Generate Packing List: Enables users to generate packing lists after shipment is posted
4. Disable Changing of the Generate Packing List Checkbox:  With this enabled, the user cannot change the option to generate a packing list on the shipment page.
5. Create Invoice: A user can turn this setting on if they want the system to create an Invoice once the shipment is posted.
6. Disable Changing of the Create Invoice Checkbox: This setting will not let the user disable creating an invoice on the SO shipment page.
7. Post Invoice: Once this setting is enabled, Versa will automatically post the invoice once the shipment is posted.
8. Apply Deposit: To apply any deposit to an order when an order is posted, if the order has deposits linked to it.
9. Disable Changing of Apply Deposit Checkbox: With this enabled, users cannot disable the Apply Deposit Checkbox
10. Show Order References on Packing Lists: This will show the Sales Order Reference on the packing list.
11. Include Service Items on Invoices After Shipment Is Posted: When an invoice is created from a Shipment, if any of the order items contain a service, this will be included on the invoice created.
12. Include Zero Total Non-Inventoried Items on Invoices After Shipment Is Posted from Picklist: When an Invoice is created from a Shipment from a Picklist, if any of the order items contain non-inventoried products with a line total of Zero, include such lines also on the invoice created.
13. Copy Order Message to Invoice: When an Invoice is created from the Order Shipment, copy the message from the order to such invoices.
14. Always Add/Update Shipping Charge to Orders on Shipment Page: This defaults to the option to insert or update a new or existing line on your Sales Order to reflect charges for Shipping after the user obtains a shipping quote from a Shipping Carrier on the new Shipment Screen. This will require an active Shipping Carrier.
15. Create a New Invoice Each Time an Order Is Shipped: If this setting is enabled, Versa will create a new invoice each time an order is shipped (even when the same order is shipped multiple times).
16. Include Shipment in Unposted Invoice for Same Customer: With this setting enabled, it will include the order shipment on the unposted invoice of the same customer.
17. Show Custom Fields and Terms for Orders and Order Items: Show terms and Custom fields on the order on the Shipping Page.
18. Mark Sales Order As Fully Shipped When Shipped Quantity Is Different From Order Quantity: Enabling this will automatically mark the sales order as Shipped even when the Shipped Quantity is different than the quantity ordered.
19. Quantity Difference Threshold When Automatically Marking Sales Order Fully Shipped: Users can enter the quantity difference threshold when marking the Sales Order as fully shipped.
20. Require Tracking No On Shipment Page: This setting will make users enter the tracking number mandatory.
21. Show Shipment Information On Order Listing Page: When this setting is activated, the tracking number associated with the shipment packages can be searched on the sales order listing page, shipment listing page, and invoice listing page, and other details about shipment-related information will also be available.
22. Use Today's Date for New Invoice When Posting Order Shipments: When checked, invoices created from the order shipments would use today’s date. If not set, the effective date on the shipment is used on the invoice.
23. Show Per Unit Freight Charge: Is the user enables this, they can enter per per-unit freight charge based on the units shipped on the new shipment page.
24. Package Dimension and Weights Optional for Batch Shipping: When using batch processing for shipping orders, dimensions and weights are required to start the package. If this is checked, users can enter the dimensions and weights are optional and can be entered later.
25. Combine the Shipping Label and Packing List for Each Shipment Package: Enabling this, the shipping and the packing list will be printed together
26. Combine Shipping Label and Packing List for All Packages: Enabling this, all the shipping and the packing list will be printed together for a shipment on the shipping page
27. Auto Select and Generate Shipping Label Based on Shipping Preferences: If a shipping preference is preset on the sales order page, and when the shipping rates are fetched from the carrier on the order shipment page, Versa will give preference to the shipping carrier selected on the order page and create the label.
28. Allow New Shipment Packages to be Created Without Items: If users want to create a new shipment package and not relate it to an item, activate this setting, and the user will see a new button ‘Add Package’ on the shipment page.
29. Show Customer Filters on Open SO Page: Allowing the filtering by one or more customers on the open SO page under logistics
30. Show Order Tag Filters on Open SO Page: Allowing the filtering by one or more tags on the open SO page under logistics
31. Force Selection of Bin Locations On Shipment Page: For products with quantities in bin locations, users must choose a bin location on the shipment or the picklist page.

Invoices

1. Reference on Invoices: This setting will show the Notes associated with the Order line items on the Invoice
2. Asset Account for Invoicing: This will default the Invoices to be recorded under an Asset account rather than the default Revenue Account.
3. Expense Accounts For Invoicing: This will default the Invoices to be recorded under an expense account rather than the default Revenue Account
4. Liability Accounts For Invoicing: This will default the invoices to be recorded under a liabillty account rather than the default Revenue Account
5. PayPal Button On Invoices: This setting is eligible when the setting to allow customers to pay online is turned on. This will show the customers a PayPal option on the payment screen.
6. Allow Customers to Pay for Invoices Online Using Credit Card: This will enable customer to pay via credit card or PayPal
7. Allow Customers to Pay Using ACH: Enables customers to have an additional payment option of ACH
8. Show Invoice After Posting Instead of New Invoice: In Versa by default, once the invoice is posted, the system will take the user to the new invoice form. If this setting is enabled, it will allow the user to stay on the posted invoice page
9. Only Show Customer's Shipping Addresses on New Invoice: The default behavior is to allow the user to ship to any shipment address. If this setting is enabled, the user can only ship to the address specified in the Ship to Address on the customer page.
10. Allow Blank Due Date for Invoices with Custom Terms: If an invoice is using a custom payment term, this lets the Due Date be blank, which can be updated by the user later.
11. Only Deposit Balance From Related Orders Can be Applied to Sales Invoices: When this setting is turned on user can apply a deposit balance only from a related sales order.
12. Apply Deposit Based on Quantity on Invoice Page: This gives an option to apply payment on the invoice page. The amount to apply is based on the invoiced quantity as a % of the total ordered quantity. If 10 units are sold from a total quantity of 100, then 10% of the payment will be applied
13. Book Line Total as Revenue Before Adjustments: This gives an option to the user to book the total amount of the invoice before adjustment or after adjustment into the accounting transaction
14. Invoice Aging Buckets: The default ageing buckets are set to 30,60,90. Users can manually update the ageing buckets are per their requirement.
15. Warn about Invoice with Past Date when Posting: This setting will give a pop up warning if the invoice is posted on a past date
16. Automatically Add A New Service Line On New Invoices: This setting will add a new service line to the invoice. This will include additional services being charged and the use the total of all quantity in invoice as its quantity. Users can choose the service in ‘Add this service to the new invoice’
17. Show Historical Invoice In Invoice Listings: Historical Invoices can be searched for in the invoice listing page when this setting is turned on.
18. Show Historical Invoice In Reports: This setting enables historical invoices to be visible in reports.
19. Allow Historical Invoice Be Posted: Historical invoices cannot be posted as these are for recording the information only. When this setting is on, it enables users to post the historical invoices. They will be posted to the AR If they contain any inventory and quantity posting, these will not affect the inventory quantity. Once posted, these invoices can also be paid.
20. Default Account To Use When Invoicing Billable Expense: Users can assign a default account to post billable expenses on an invoice.
21. Amazon Payout Import Customer: Default Customer to be used when importing Amazon payout as invoices
22. Amazon Payout Import Expense Account: Users can assign a default expense account when importing amazon payouts as Invoices
23. Amazon Payout Import Revenue Account: Users can assign a default revenue account when importing Amazon payouts as Invoices
24. Show Unposted Shipments in Uninvoiced Shipments Report: When this setting is turned on, all shipments received but not posted will be visible on the Uninvoiced Shipments Report
25. Email Invoice to Customer Once Posted on Screen: This is only applicable to the invoices entered in Versa. When the user clicks on the post button, Versa will automatically email Invoices to the customer. This is not applicable to invoices imported from integrations or API
26. Skip Inventory Adjustment When Negative Quantity Is Entered: Inventory is generally adjusted when an invoice with a Negative Quantity is entered. If this setting is enabled, Versa will skip an Inventory adjustment when a negative quantity is entered.

Invoice Item Form

1. Show Link to Shipment: Show option to create Invoice items from Shipment
2. Show Link to Sales Order Item: Show the option to create an Invoice from Sales Order
3. Show Link to Project: Enable invoices to be linked to Projects
4. Show Link to Shipped Kits: Show option to create invoices linked to KIT Shipment Records
5. Show Amount Field: By entering the amount user can skip entering quantity and unit cost for new lines
6. Show Adjustment Fields: Show the Adjustment field on the new invoice form
7. Show Substitute Products: Show Substitutes for the Product selected
8. Show Markup and Cost for Price Calculation: Show the cost and markup fields for price calculations on each invoice line item form
9. Show Margin and Cost for Price Calculation: Show the cost and margin fields for price calculations on each invoice line item form
10. Show tax detail for each line item: If an invoice line item has tax, show taxes with each line item on the printed form. Tax totals always show on the bottom of the printed invoice forms

Payment Receipt

Versa Cloud ERP offer a range of customizable payment receipt settings to streamline and standardize the recording of incoming payments. These settings allow businesses to define receipt formats, numbering conventions, payment methods, and posting rules. They may also include options for automated receipt generation, allocation to specific invoices, and integration with other financial modules. Configuring these settings ensures accurate tracking of receivables, efficient cash flow management, and compliance with accounting regulations.

1. Require Payment Reference on Payment Receipt: This setting will enable the payment reference field to be required on the new Payment Receipt
2. A Credit Card must be Selected when the Payment Method of Credit Card is used (if credit card payment gateway is enabled): If a business has their own credit card gateway enabled, a credit card must be chosen when the payment method of the credit card is selected in the payment receipt page.
3. Show Payment Receipt After Posting: With this enabled, Versa will show payment receipt after posting. Otherwise the page will default to the New Payment Page
4. Payment Reference on Payment Receipt Must Be Unique: This setting will require business to make the payment reference field unique on the New Payment Receipt
5. Show All GL Accounts For Payment Receipt: Enabling this will allow selection of all accounts when receiving a payment
6. Allow Undeposited Funds Accounts Only: Enabling this setting will default the funds will be defaulted to the Undeposited Funds Accounts only.
7. Show Parent Customers Only and Show Children's Invoices: On the Receive Payments page, include invoices for the parent customer and its children. Customers with parent customers are shown as the parent customer on the customer list.  
8. Only Use the Following Accounts: This will enable users to choose from the list of accounts you want to allow to receive payments.
9. Include Reversed Payments in Payment Receipt Batch: This will keep the reversed payment in the batch after reversing and allow reversals to be assigned to different payment receipt batches
10. Default Accounts For Payment Methods: Specify the default account to use for each payment method. This is used in defaulting accounts in payment receipts and in the point of sale view

Purchase Order

Purchase order settings in Versa Cloud ERP provides the framework for how a business manages its purchasing. These settings allow for the following configuration: 

1. Include Signature Lines on Purchase Orders: This setting will show the signature line on the purchase order form
2. Only Show Facility Addresses as Ship To Address: Once enabled, Versa will only show the addresses of your facility on the PO pages as available ship to address. Uncheck this if you want to do drop ship on your PO
3. Show Quantity Available on Purchase Order Item listing: When viewing a PO, showing the quantity on hand for inventoried products.
4. Make Internal Ref # Required: With this setting enabled, Internal Reference should be populated
5. Require Internal Ref # to Be Unique: This will require the internal reference to be unique
6. Set PO fully Received When Under or Over Receiving by Quantity Of: This setting will enable users to set the quantity difference threshold between quantity ordered in PO and quantity received in PO shipment receipts. If the difference is within the threshold, adjust the PO ordered quantity to make the PO fully received
7. Lock Purchase Order After Receiving: Only a small number of fields such as qty, delivery date, Ship Date, Project, Fixed Asset Link, Dimension tags can be edited after a PO line is received
8. Show Valid From And Till Date For Purchase Order: If a purchase order is to have a term limit, activating this setting to allow specification of the valid dates on purchase order page
9. Allow Multiple Facilities Be Selected For Purchase Order: Users can choose more than one facility as the ship to facility. Shipment can be made to any of the selected facilities.
10. Assign PO Items To Work Order If A PO item Is Linked To A Work Order?: If you have linked a PO line to a work order, choose allocate and commit to immediately committed to the work order when the PO line is received. Default is to not allocate or commit to work order when PO is received
11. Use Actual Cost Of Product in Work Order Assignment?: In average costing mode, use actual PO Cost in work order assigned when receiving a product on a purchase order item that is linked to a work order. Otherwise, the average cost of the product is used.
12. Show Custom Fields For Purchase Orders On Open Orders Page: This setting once enabled will show custom field values on the open purchase order page.
13. Email drop shipped PO automatically when a PO is created for 3rd party owned facilities: When a dropship PO is created for a Sales Order that ships from a facility associate to a supplier, email the PO to the supplier automatically when created

Purchase Order Items 

1. Show Inventory Availability: When entering a Purchase Order items, Show open Sales order demand for the selected inventoried items
2. Show Inventory Levels: When entering the Purchase Order items, show both inventory levels for the selected inventoried item.
3. Link Purchase Order Items to Production Build: This setting will associate a purchase order to a production build so when the items on purchase orders are received, the cost of the items are included as cost of the production build.

PO/RMA/Transfer Shipment Receipts

Versa Cloud ERP systems provide configurable settings to manage the receipt of goods from vendors (Purchase Orders), returned goods from customers (RMAs), and items moving between internal locations (Transfers). These settings streamline receiving processes by defining parameters for document creation, inspection requirements, routing of goods, and inventory updates. This customization ensures accurate inventory records, efficient warehouse operations, and compliance with company-specific workflows.

1. Credited Account for New Shipment Receipts: When a shipment receipt is posted Versa will debit the inventory asset account and credit accounts payable by default. When this setting is turned on, the user can specify/default the GL account the shipment receipt will be posted to (this is if the user wants to use an account other than accounts payable)
2. Show Custom Fields for Products: This setting will show all the custom fields for the product on the receiving page
3. Make Tracking Number required for PO receipts: When this setting is enabled Versa will require a tracking number to be entered when posting a Shipment Receipts
4. Show Additional Fields For Receipts: Enabling this setting will show the additional fields, such as a Carrier Name, Shipment Number, Container No, and Port for Shipment Receipts.
5. Make Container No. Required For PO Receipts: This setting will require entering a container no to receive a Purchaser order shipment
6. Enable Scanning For Receiving New Products on the PO Receipt Page: This setting when enabled, will require a tracking number to be entered when posting a shipment receipt
7. Create a Receiver for the new PO receipt: This setting, if enabled Versa will create a receiving document for pending purchase order receipts.
8. Show Unposted Shipment As in Transit: Enabling this setting, Versa will show unposted Shipment receipts as qty in transit in the Inventory Product Listing and in the Product inventory tab
9. Default Quantity To Receipt on New PO Receipt Page: The Remaining quantity on the PO is defaulted as the accepted quantity when this is activated  
10. Auto-allocate Received PO Quantity To Pending Work Order: Versa will allocate the newly received quantity to pending work orders after receiving
11. Allocate Quantity To Sales Order When Linked Purchase Order Is Received: When a linked PO is received, Versa will automatically allocate the receiving quantity on the PO to a Sales Order  
12. Estimate Tariff Cost When Receiving Inventory on PO: The estimated tariff cost is calculated based on the tariff rates stored with the products. The estimated cost is added to the cost of the inventory received with this setting enabled
13. GL Account to Use to Store Estimated Tariff: Enabling this setting would create a new GL account (tariff payable, for example) that will be used to store the cost of the estimated tariff. Once the final cost is known, create a bill and use the final amount to offset the balances in this GL account. Additional Cost will need to be booked if the final cost differs from the estimated cost
14. Show Bin Location for Selection on Receiving Page: When creating shipment receipts, automatically choose from a list of bin locations if the product has previously been stocked into bin locations. If there are multiple bin locations with stock, you must select a bin location.

Payment Disbursement

Payment disbursement settings in an ERP system allow businesses to configure and control how they pay their vendors and other parties. These settings encompass a range of options, including defining payment methods, Payment references, Showing Additional Accounts for payment, Enabling bill payment in other currencies, etc.: 

1. Require Payment Reference on Payment Disbursement: With this setting enabled, Versa will make the payment reference field on the new payment disbursement mandatory or optional
2. Require Unique Payment Reference on Payment Disbursement: Enable this setting to make the payment reference number unique for the payment disbursement. This means no 2 payment disbursements can have the same payment reference number
3. Include Manual Check (not against bills) on Payment Disbursement List: If the user does not want a manual check on the payment disbursement listing, this setting should be unchecked
4. Allow Payment of Bills in Any Currency: If the user wants to pay bills using a different currency from the bill currency, this setting needs to be enabled.  
5. Show Expense Accounts for Payment Disbursement: In Versa, normally only cash accounts are shown for payments. Enabling this would list expense accounts for payment disbursements.

eMailing

Under this setting users can set up the reply to email, the default subject of the email and the body.