Release Notes

[VA-10085] - Cannot Expand/Collapse Sub BOM if Operation Completed

• Auto Expand Sub-BOM in production build and work order" setting works with "Allow expansion of items while inside a BOM" setting (both need to be enabled)
• The user can expand and collapse the Sub-BOM. If a User starts and completes the Operation, they lose the ability to Expand/Collapse Sub BOM.

[VA-10038] - Auto-populate Sub BOM inventory on build page

• In Versa, when we have a BOM that contains a sub BOM, we want to auto-expand the Sub BOM item based on a new setting to be added to setup, feature settings, BOM. "Auto Expand Sub-BOM in production build and work order". When this setting is on, when we create a production build or work order that has a BOM item in the commit more material listing area, we will auto-expand the BOM item (right now, the user has to click on the link to expand the BOM item).

[VA-9942] - Bin transactions improvements

• Versa has added a clear button for users to create the bin location count for a bin location on the product page and remove all history in this bin location. (used in case when the user is moving all qty permanently to another bin location).
• Also, allow the user to adjust the in-location quantity for an existing bin location count on the same page.
• The user cannot adjust to be more than the quantity on hand for a facility.

[VA-10104] - Allow the user to hide the Receive To Facility in the PO item form

• In Versa, we allow users to save a facility per PO line item. This caused an issue when the user created the PO line items and then switched the facility at the top of the order. 
• For this, Versa has added a new setting, setup>feature settings> purchase orders > Show Receive To Facility
• This will force the order item to use the same facility at the order level. When the facility for an order has changed, we will also change the facility of the order items that are still being stored in the database.

[VA-10106] - Add UI to edit daily exchange rate

• In Versa, users can import daily exchange rates, but there is no way to view and manage them from the UI
• Versa has added a new setting to setup>company>daily exchange rates.

[VA-10107] - Create shipment receipt listing report

[VA-10109] - Allow user to repost COGS for a FIFO bucket

FIFO Bucket COGS Adjustment Feature

Overview

A new UI tool that allows users to correct Cost of Goods Sold (COGS) postings for FIFO inventory buckets when the original Purchase Order had incorrect values (wrong price or exchange rate).

The Problem It Solves

When a Purchase Order is received with an incorrect price or exchange rate, the FIFO bucket gets created with the wrong unit cost. As items from this bucket are consumed (sold, shipped, used in work efforts, or transferred), each transaction posts COGS using this incorrect value. Previously, correcting these errors required manual intervention or technical support assistance.

Key Features

1. Preview Before Apply

• Users can enter a new unit cost and see all affected transactions before making any changes
• Shows which transactions will be adjusted and which will be skipped (with reasons)
• Displays the total COGS adjustment amount

2. Comprehensive Transaction Support

Adjusts the following transaction types:

• Invoice COGS postings
• Order Shipment COGS
• Work Effort Inventory Assignments
• Inventory Transfers (outgoing and incoming)
• Inventory Variances
• Opening Inventory imports
• Initial Shipment Receipts (when no bill has been posted)

3. Smart Skipping Logic

Automatically skips transactions that should not be adjusted:

• Bill postings (already have correct values)
• Reversed transactions
• Transactions in closed accounting periods (with user notification)
• Shipment receipts that have been superseded by bill postings

4. Foreign Currency Support

• Detects when transactions are in a foreign currency
• Allows users to optionally provide a new exchange rate
• Can enter the unit cost in the foreign currency to auto-calculate the exchange rate
• Updates both the amount and exchange rate on affected transactions

5. Proportional Adjustment for Multi-Line Transactions

For initial receipts and opening inventory that have multiple accounting lines (prepayments, AP amounts, etc.), all lines are proportionally adjusted to maintain balanced accounting.

6. Separate Remaining Value Adjustment

After adjusting COGS postings, users can separately adjust the bucket's remaining balance using a dedicated "Adjust Remaining Value" button with a user-selectable offsetting GL account.

7. Transfer Chain Awareness

When a bucket is part of a transfer chain (Origin → Transit → Destination), the system identifies related buckets and warns users that they may need to review and adjust those buckets as well.

8. Complete Audit Trail

Every adjustment creates detailed event records showing:

• What was changed
• Who made the change
• When it was made
• Old vs. new values for each transaction

Users can view the adjustment history directly on the bucket's transaction details page with links to the full event details.

9. Permission-Based Access

The feature is controlled by a "FIFO Bucket Adjustment" permission that can be enabled at both the firm level and individual user level.

User Workflow

1. Navigate to a FIFO bucket's transaction details page
2. Click the "Adjust COGS" button
3. Enter the correct unit cost (in home currency)
4. For foreign currency transactions, optionally provide the foreign currency unit cost or exchange rate
5. Click "Preview" to see all affected transactions
6. Review the preview, including any warnings about closed periods or related buckets
7. Click "Apply Adjustment" to make the changes
8. After COGS adjustments are complete, use "Adjust Remaining Value" if needed to correct the bucket's current balance

Benefits

• Self-Service: Users can correct pricing errors without technical support
• Confidence: Preview functionality prevents surprises
• Accuracy: Handles complex scenarios like transfers and foreign currency
• Auditability: Complete trail of all changes for compliance
• Safety: Closed period protection and permission controls

[VA-10110] - Create a new data source showing invoice items with their COGS information

• Versa has created a new datasource called Invoice Items with COGS and Purchase Prices. This will show COGS for each line item and the line total, as well as the purchase price from price policies if present.

[VA-9959] - create a new import/export for approved supplier

• Versa has created a new import just for the approved vendor record in tools> imports and exports>approved suppliers. 
• User can export existing approved vendor records into csv and also import them using the same format. 
• This import will also support a delete column, which the user can mark with true or 1 to mark suppliers that they want to delete from an approved vendor record.

[VA-10087] - auto update quote status when SO created from quote

[VA-10094] - Product Backorder/Unshipped Listing

• Versa has added a new column for qty allocated. For this, the user needs to enable the Show Qty Allocated checkbox for the new column to be visible