Fixes

[VA-10260] - Check alignment settings keep resetting
[VA-10405] - DUTY not getting to invoice form sales order
[VA-10394] - Reconciled column in accounting transaction detail report is not consistent

Release Notes

[VA-10218] - Integration with Faire

• Versa has added Faire Integration.
• To enable Faire Integration from Tools>Integration, contact: support@versaclouderp.com 

[VA-10366] - Let user create bills in the receipt-pending bill reports

• Versa will enable users to create bills in the receipt-pending bill reports. The user can choose one or more POs per supplier to create bills; the bill will use today's date and follow the payment terms of the supplier.

[VA-10418] - Import historical bills with payments

Mark Historical Bills as Paid on Import

Summary

When importing bills, users can now optionally have every imported historical bill automatically marked as paid in full as part of the same import. Each payment uses the bill's own date as the payment date and a cash account the user picks on the import screen as the "pay from" account. A separate backfill script is also available to mark existing historical bills as paid after the fact.

Historical bills are opening-balance / informational bills that do not post to the General Ledger. Marking them paid relieves the bill balance so they show as paid in the system, without creating any General Ledger entries — the payment is recorded as historical too, matching how historical bills themselves behave.

Problem and why

• Customers importing opening-balance supplier bills (marked Historical in the import file) previously had to go back and manually pay each one afterwards, or import a separate "bill payments" file, just to get those bills to show as paid.
• For firms bringing in hundreds or thousands of historical bills at go-live, this was tedious and error-prone.
• This feature lets them do it in one step at import time, and gives a script to clean up historical bills that were imported earlier without being marked paid.

Outcome: faster onboarding for firms migrating onto VersaCloud, and a way to backfill the same state for firms that already imported historical bills.

What changed

1. New option on the Import Bills screen: a Mark historical bills as paid checkbox plus a pay from account dropdown.
2. When the checkbox is on, every imported bill that has the Historical flag set in the CSV will be marked paid in full, using:
   • the bill's own bill date as the payment date
   • the selected cash account as the pay from account
   • the full outstanding amount of the bill
3. Non-historical bills in the same import are not affected.
4. Bills that already have a payment applied are skipped (so re-imports or partial data will not double-pay).
5. The payment does not post to the General Ledger — it is recorded as historical, so no money moves in the ledger. The bill simply shows a zero balance and a paid status.
6. New backfill script for support/engineering to mark existing historical bills as paid (see Engineering notes).

Unchanged:

• The existing Post All Bills checkbox and bill import behaviour are unchanged.
• Non-historical bill imports behave exactly as before.
• The separate Import Bill Payments tab is unchanged.

Affected areas

• Import Bills screen (primary).
• Bills list and Bill detail — paid status and balance display.
• Payment Disbursements list — historical payments created here will appear; verify they display correctly (payment reference may be blank for some entities).
• Supplier balances — historical bills marked paid will reduce the supplier's open balance.
• General Ledger — confirm no GL entries are created for these payments (historical payments do not post).

How to access

Log in → select the entity → open Imports and Exports → Import Bills tab.

On the Import Bills form, you will see, below Post All Bills:

• a Mark historical bills as paid checkbox
• a pay from account dropdown (disabled until the checkbox is ticked), listing the entity's cash accounts

The checkbox and dropdown only appear if the entity has at least one cash account configured.

[VA-10254] - Google/Outlook Calendar integration

Google & Outlook Calendar Integration

• In Versa, users can create a calendar feed that lets you view important due dates in Google Calendar or Outlook Calendar.
• Before You Begin, please note the calendar feed is public, so it does not include sensitive information.
• How to Set It Up
  Go to Tools > Integrations > Calendar feed.
  Turn on Create a calendar feed for this company.
  Choose what you want to include in your calendar:
  Overdue Invoices
• Displays: Invoice Number, Invoice Date, and Amount Due.
  Overdue Bills
• Displays: Bill Number, Bill Date, and Amount Due.
  Follow-ups
• Displays: Follow-up task description.
• Click Save.
  Copy Your Calendar Feed URL
  After saving, Versa generates a unique calendar feed URL.
  • The URL is displayed only once.
  • Be sure to copy and save it.
  • After you leave the page, the URL will no longer be visible.
• Use this URL to add a calendar to your "Others" or "Add Calendar and Subscribe from Web" in your Outlook/GMail
• Please Note: This runs on a service that gets triggered once a day; therefore, the day after setup, you should see the notice on your calendar

What to Expect

• What You'll See in Your Calendar
  Instead of creating a separate calendar event for every item due on the same day, Versa creates one summary event per date.
   
• Invoice Summary Example
  3 invoices due today
  Invoice #123 – 12/12/2023 – $123.33
  Invoice #234 – 12/12/2023 – $323.33
  Total overdue invoice amount: $3,332.00
   
• Bill Summary Example
  2 bills due today
  Bill #123 – Invoice #233 – 12/12/2023 – $250.00
  Total overdue bill amount: $222.00
   
• Follow-up Summary Example
  4 follow-ups due today
  Follow up with customer
  Send contract
  Review purchase order
  Overdue follow-ups: 2
   

• Managing the Calendar Feed: You can return to Tools > Integrations > Calendar Feed at any time to:

  Turn off the calendar feed (this immediately disables the existing URL).
  Generate a new URL if you want to replace the current one.
  Note: Because the calendar feed is public, only limited information is included. Sensitive data is never shared through the calendar feed.

[VA-10413] - Add historical data view for widgets

• Versa will now show historical data in the Dashboards