Bank Transaction Matching

Finance staff review imported bank lines against payments, receipts, and other entries in Versa. Do this before reconciling the bank statement. An imported line by itself is not a posted accounting entry.

Before you start

• Access: You need Firm Admin or GL Posting for the task. To see GL > Cash Accounts, you also need GL Setup or GL Posting.
• Where: Open GL > Cash Accounts > Bank Imports for a cash account with a bank feed.

Match or post each line

1. Select the Account, set From and To, and choose Apply Filter. Use Show Posted Transaction when reviewing a line handled earlier.
2. Compare the bank date, amount, description, and transaction number with the statement and the payment, receipt, or journal entry in Versa.
3. If Versa offers the correct existing transaction, open it and confirm the match before selecting Match and Hide. This choice appears only for an exact amount within a few days of the bank date, three days by default.
4. If no valid match is offered, choose the appropriate account or payment action and select Post after reviewing the entry. Use Split only when one bank line needs more than one accounting treatment.
5. Confirm that the imported line shows the intended posted or matched transaction. Continue with reconciliation for the statement period.

Correct a wrong match

Use Unlink to detach a bank line from a wrongly matched payment or receipt. Do not use Unpost for that correction: it can remove the linked transaction itself, including a real bill payment or customer receipt. These actions appear only when the linked transaction is not reversed, is in an open period, has not been reconciled, and was created within the last 180 days. Coordinate the correction with the finance owner.

Shopify and Amazon payouts

These lines have separate links under GL > Cash Accounts. Before using Auto Post or Batch Auto Post, check every suggested account and party against the payout records.

If you don't see what you expect

• Bank Imports is missing: Check that the cash account has a bank feed.
• An account is missing: Ask finance to review the cash or credit-card account in the chart of accounts.
• A bank line is missing: Check the entity, account, dates, posted-line filter, and import result.
• No valid match appears: Review the amount and dates. There is no manual-match action; use the appropriate Post path when a new entry is needed.