Product Pricing Policies

Use a pricing policy when a product or service needs a selling or purchasing price based on a party, quantity, unit, currency, or effective date. Confirm the approved commercial terms before entering a policy. A new policy does not revise an already agreed order by itself.

Before you start

• Access: Product editing needs Inventory Control Full Access. The pricing page also needs Sales, Purchasing, Invoice Entry, or Bill Entry. In Subscription Services companies, Sales is enough to edit a product.
• Where: Open Products > View All Products, open the product, then select Set Prices. For a service, use Services > View All Services.

Create a policy

1. On Pricing Policies, select Selling Price or Purchase Price.
2. Select Add New Price.
3. For Selling Price, select a Customer for a customer-specific price, or leave it blank for a general price. For Purchase Price, select the required Supplier.
4. Enter Break QTY to match the quantity in the agreement.
5. Select the agreed UOM.
6. Select the required Currency. It must match the transaction currency when the policy is used.
7. On Selling Price, review Pricing Basis Type. On Purchase Price, this field is hidden and uses List Pricing.
8. Enter Price when it is shown. For Inventory Cost, Price is hidden and a decimal percentage such as 0.2 goes in Markup, Margin, or RCT. A parent-price policy uses Price %.
9. If Use Date Ranges for Price Policies is on, enter Start Date.
10. If that setting is on, enter End Date when the agreement has an end date.
11. If that setting is on, enter Valid till time when the agreement ends at a specific time.
12. Choose any dimension options required by the agreement.
13. Select Create Policy, or Update Policy when changing an existing one.
14. Confirm Pricing Policy successfully created. for a new policy and check that it appears on the Selling Price or Purchase Price tab.

Sales or purchasing should check a representative transaction before relying on a new price. A policy matches only when product, unit, currency, and pricing basis match and its Break QTY is no more than the ordered quantity. Expired policies are ignored. A customer-specific selling price wins over the general price. Among otherwise matching policies, the latest start date wins, then the highest break quantity.

If you don't see what you expect

• Supplier Can not be blank: Select a supplier on a purchase policy. Only a selling policy can use a blank party for all customers.
• Price is not found: Check product, unit, currency, pricing basis, quantity, and dates. No price is looked up when the entity setting Do Not Lookup Price Automatically on followed by your company's sales-order term is on.
• Date range is unavailable: The entity must have Use Date Ranges for Price Policies on.
• Percentage field is missing: It appears only for the supported Inventory Cost or parent-price basis.